Virtual Medical Scribe
Charting and administrative overload are among the top contributors to burnout, especially for providers managing high patient volumes and complex documentation. MEDVA’s virtual medical scribe services offer a robust solution, giving you back your time, focus, and peace of mind. Our trained, HIPAA-compliant scribes handle real-time documentation remotely, allowing you to focus on delivering exceptional care. Whether in a clinic, hospital, or offering telemedicine, a remote medical scribe helps streamline your workflow and eliminate hours of after-hours charting.
How can a MEDVA Virtual Medical Scribe Help My Medical Practice?
MEDVA’s HIPAA-compliant Virtual Medical Scribes integrate seamlessly into your existing workflow. We learn about your practice, patient population, and monitoring protocols. Based on that, we assign you a dedicated Virtual Medical Scribe who is specifically trained to support your specialty and patient needs.
All MEDVA Virtual Medical Scribes are expertly trained in HIPAA compliance, medical documentation standards, and patient data confidentiality. We utilize secure, encrypted communication systems to ensure all protected health information (PHI) is handled with the utmost care, accuracy, and security.
Typical Responsibilities Include:
- Real-Time Charting & Documentation: Accurately document patient encounters during virtual or in-office visits, including histories, physical exams, assessments, and plans directly into the EHR system.
- EHR Management & Data Entry: Maintain organized, up-to-date medical records by entering lab results, imaging findings, and treatment updates to support efficient clinical workflows.
- Patient Encounter Summaries: Prepare concise visit summaries and follow-up notes to streamline communication between providers, patients, and care teams.
- Compliance & Quality Assurance: Ensure documentation meets legal, regulatory, and payer requirements, supporting accurate coding, billing, and audit readiness.
“A Remote MEDVA Medical Scribe manages real-time documentation in your EHR, allowing you and your staff to focus fully on delivering exceptional patient care.”
Benefits of Hiring a Virtual Medical Scribe Service
MEDVA’s remote medical scribes receive extensive training to accurately and efficiently document patient encounters across a wide range of specialties. This preparation ensures providers can focus on patient care without the burden of charting and paperwork. Acting as an extension of your practice, our scribes integrate directly into your workflow and EHR system, enhancing efficiency, accuracy, and patient satisfaction by ensuring that clinical notes are completed in real-time and to your standards.
Faster Documentation
Patient notes are completed in real time, reducing after-hours charting and delays in recordkeeping.
More Accurate Records
Detailed documentation of HPI, ROS, exam findings, and treatment plans ensures compliance and clinical accuracy.
50% Less Charting Burden
Providers spend less time on documentation, freeing hours each week for patient care.
Improved Patient Flow
With scribes handling charting, providers can see more patients without having to extend their work hours.
Higher Provider Satisfaction
Reduced burnout and stress as clinicians focus on medicine, not paperwork.
Better Patient Interactions
and Services
Patients receive more face-to-face time with providers, driving stronger satisfaction and reviews.
These results show how MEDVA’s Remote Medical Scribes streamline documentation and support your clinical workflow, allowing you to focus on what matters most: delivering exceptional care.
What Customers Say About MEDVA
Our clients see real results when Virtual Medical Receptionists take on front-desk tasks. Here’s how one busy practice described the difference:
The challenge with a busy office is constant phone calls. A virtual assistant helped management efficiently—calls answered, emails addressed, and authorizations processed—while ensuring patient care.
Babak Samimi, MD
Secure, HIPAA-Compliant, Dedicated Virtual Medical Scribes Trained in Your EMR System
MedVA virtual scribes are trained on all major EMR platforms, including Epic, Cerner, Athenahealth, eClinicalWorks, and others. Before you begin, we ensure that your assigned scribe has experience with your software and can confidently navigate your system, reducing friction and maximizing efficiency.
Unlike rotating staffing agencies or transcription services, we match you with a dedicated virtual scribe who works with you consistently. This means they learn your preferences, understand your voice, and adapt to your unique clinical style, resulting in more personalized, accurate documentation over time.
Frequently Asked Questions About Virtual Medical Scribes
What is a virtual medical scribe, and how do they help doctors?
A virtual medical scribe is a remote professional who listens during patient visits and documents clinical notes directly into your EMR system. They help physicians reduce the time spent on charting and improve documentation accuracy, allowing for more efficient and focused care.
Are MEDVA’s virtual scribes HIPAA-compliant?
All MedVA scribes are fully trained in HIPAA compliance and data privacy protocols. We ensure that all patient data is handled carefully and documented through secure, compliant systems.
Can your scribes work with my EMR system?
Absolutely. Our scribes are trained on various EMR platforms, including Epic, Athenahealth, Cerner, eClinicalWorks, and more. We match you with a scribe who already understands your system, so minimal training is required.
Do I get the same scribe every day?
Yes. We believe in continuity and consistency. You will work with the same dedicated scribe daily, allowing them to learn your preferences and become a trusted part of your team.
How fast can I start using a virtual scribe?
The setup process is quick and efficient. Depending on availability and specialty needs, most practices can be matched and onboarded with a virtual scribe within a few business days.
Are virtual scribes cost-effective?
Yes. Virtual scribes are a more affordable option than hiring full-time, in-office staff. They offer professional support without the added costs of payroll taxes, benefits, or workspace requirements.
Can virtual scribes assist with telehealth visits?
Yes, virtual scribes are ideal for telehealth. They join your video appointments remotely and provide real-time documentation support, enhancing the quality of your virtual care delivery without interruption.
Speak to a Remote Virtual Scribe Expert
Our vetted, trained, and HIPAA-compliant virtual assistants provide a wide range of practice support at 60% or more overhead cost reduction. Learn how they can support your growth goals by connecting with a team member on a video call.
Benefits of hiring remote medical staff:
- Reduce staff burden, burnout, and turnover
- HIPAA-compliant, EMR-experienced medical professionals
- Fast setup — most clients matched within 48 hours
- Improve patient satisfaction and outcomes
